Lead Capture & Qualification Automation

Perfecting Digital Transformation

Zotos is a platform to match your business goals. Whether you’re transforming operations, automating workflows, or adopting AI, customize layouts, data views, and experiences to create seamless, intelligent digital journeys.

Need help? Call Us: +32 478201595

Just Mail Us: joeri @zotos.io

Reach Us:

Weertersteenweg 461, 3640 Molenbeersel (BE)

Get Started

Perfecting Digital Transformation

Need help? Call Us: +32 478201595

Just Mail Us: joeri @zotos.io

Reach Us:

Weertersteenweg 461, 3640 Molenbeersel (BE)

Lead Capture & Qualification Automation

Problem :

Rental property enquiries arrive from multiple sources such as websites, listing platforms, and phone calls. These leads are handled manually through emails and documents, making it difficult to track status, compare applicants, and prioritize eligible candidates. The process lacks visibility, consistency, and scalability across properties.

Solution

Digitize and automate the entire lead capture and qualification process through a centralized lead management dashboard.

How it works :

Leads are automatically captured from multiple sources (website, listing platforms, phone, etc.)
Each lead is mapped to a specific property and assigned a unique ID
Applicants receive a digital qualification form instantly
Submission status is tracked in real time (Form Sent, Form Submitted, Selected, etc.)
Qualification rules automatically evaluate applicants
Leads are categorized as Selected, Pending Review, or Not Qualified
All applicant data, contact details, and history are stored centrally
Staff can search, filter, and act on leads from a single dashboard

Key Capabilities

Multi-Source Lead Capture
Collect leads from websites, property portals, and direct enquiries
Automated Qualification Workflow
Trigger forms, validate responses, and apply eligibility logic automatically
Centralized Lead Dashboard
View applicants by property, source, and qualification status
Status Tracking & Actions
Clear visibility into each lead’s stage with quick follow-up actions
Scalable & Audit-Ready
Maintain structured records for compliance and future reference